Human Resources Assistant

About Naviam:

We offer a dynamic and growing team composed of seven industry-leading businesses, backed by over three decades of expertise. With a global workforce of 325 employees—including over 100 based in the United States—we are committed to innovation and excellence in asset management. Our HR team plays a vital role in supporting our employees and fostering a positive workplace culture. We are looking for an organized and detail-oriented HR Assistant to join our team and contribute to our people-focused initiatives to support the US team.

Responsibilities and Duties

• Maintains accurate and up-to-date HR files, records, and documentation.
• Answers frequently asked questions from applicants and employees related to standard policies, benefits, hiring processes, etc.; refers more complex questions to HR Generalist or management.
• Maintains the integrity and confidentiality of HR files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR and operations teams.
• Assist with payroll functions including processing, benefit and tax deduction administration, leave administration, and answering employee questions.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Conducts or assists with new hire orientation.
• Assists with planning and execution of special events such as benefits enrollment, US team meetings, employee recognition events, holiday parties, and retirement celebrations.
• Performs other duties as assigned.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, related field with 1-2 years of experience in an HR support role (preferred).
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.

Preferred Skills

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Familiarity with labor laws and HR best practices