Facilities and real estate management organizations are operating in an environment of growing complexity. Rising operating costs, aging infrastructure, sustainability mandates, and evolving workplace expectations have transformed facilities from a back-office function into a strategic driver of business performance. Decisions about space, maintenance, and capital investment now have a direct impact on financial outcomes, employee experience, and organizational resilience.
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IBM Maximo Real Estate & Facilities Management provides a modern platform to manage these challenges holistically. When deployed as part of the IBM Maximo Application Suite, it connects facilities operations, real estate strategy, and enterprise asset management into a unified, data-driven approach.

Facilities Management Has Become Strategic

Today’s facilities leaders are responsible for far more than building upkeep. They must ensure regulatory compliance, support sustainability initiatives, optimize space utilization, and maintain service levels across diverse portfolios. Yet many organizations still rely on disconnected tools for lease management, maintenance tracking, space planning, and energy monitoring.
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This fragmentation makes it difficult to answer fundamental questions about performance and cost. IBM Maximo Real Estate & Facilities Management addresses this by acting as a centralized system of record for facilities and real estate data, enabling informed decision-making across operational and executive teams.

What Is IBM Maximo Real Estate & Facilities Management?

BM Maximo Real Estate & Facilities Management (formerly TRIRIGA) is an Integrated Workplace Management System (IWMS) designed to manage the full lifecycle of real estate and facilities assets. It brings planning, operations, and performance management together within a single enterprise platform.
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The solution supports a broad range of facilities and real estate functions, including:

• Real estate portfolio and lease management

• Space and occupancy planning

• Facilities maintenance and service management

• Capital project planning

• Sustainability and compliance tracking
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By consolidating these capabilities, organizations gain a consistent view of facility performance, cost, and risk across their entire portfolio.

Smarter Space and Occupancy Planning

The shift to hybrid and flexible work has fundamentally changed how organizations think about space. Static floor plans and periodic audits no longer provide sufficient insight into how facilities are actually used.
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Maximo enables facilities teams to analyze space utilization using centralized, reliable data. This allows organizations to identify underutilized space, improve move management processes, and align workplace layouts with evolving workforce needs. The result is reduced real estate spend without compromising productivity or employee experience.

Facilities Maintenance Aligned with Asset Performance

Facilities maintenance is most effective when it follows the same reliability principles applied to operational assets. Maximo extends enterprise asset management practices into the built environment, creating consistency across maintenance workflows.
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Facilities teams can manage:

• Preventive and corrective maintenance activities

• Service requests and work orders

• Inspections and compliance-related tasks
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Because facilities maintenance operates within the broader Maximo ecosystem, maintenance history, asset condition, and performance trends are all connected. This improves reliability, reduces unplanned downtime, and provides better control over maintenance costs.

Lease Management and Financial Visibility

Managing real estate leases across large portfolios introduces financial and compliance risk when handled manually. Maximo centralizes lease data and automates financial processes, improving transparency and governance.
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Organizations benefit from clearer insight into:

• Lease terms, renewals, and obligations

• Cost trends across facilities and portfolios

• Compliance with accounting and reporting standards
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This level of visibility helps facilities and finance teams make more informed portfolio decisions while minimizing risk.

Capital Planning Informed by Real Facility Data

Facilities investments are long-term decisions that require accurate, contextual data. Whether planning renovations or prioritizing deferred maintenance, organizations need to understand asset condition, usage patterns, and lifecycle costs.
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Maximo supports capital planning by connecting maintenance history, facility assessments, and long-range investment planning. This enables organizations to prioritize projects based on risk, performance impact, and strategic alignment rather than reactive budget cycles.

Sustainability and Compliance Embedded in Operations

Facilities play a central role in sustainability and regulatory compliance initiatives. Buildings are among the largest contributors to energy consumption and emissions, making facilities teams critical to ESG performance.
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Maximo supports sustainability efforts by enabling organizations to:

• Monitor energy and utility consumption

• Track environmental and regulatory compliance requirements

• Support ESG and sustainability reporting
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By embedding these capabilities into daily facilities operations, organizations can make measurable progress toward environmental goals without adding operational complexity.

Why Integration with the IBM Maximo Application Suite Matters

Maximo Real Estate & Facilities Management becomes even more powerful when deployed as part of the IBM Maximo Application Suite. This unified platform connects facilities management with asset performance management, reliability, and investment planning.
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The result is:

• Shared data across facilities and asset teams

• Improved visibility from daily operations to long-term strategy

• Better alignment between facilities decisions and enterprise outcomes
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Facilities management is no longer isolated, and it becomes an integrated component of enterprise asset management.

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Turning Facilities into a Competitive Advantage

IBM Maximo Real Estate & Facilities Management enables organizations to manage their built environments with greater intelligence, efficiency, and confidence. By unifying real estate, maintenance, capital planning, and sustainability within a single platform, organizations can reduce costs, improve performance, and create facilities that truly support people and operations.


Interested in learning more about IBM Maximo Real Estate & Facilities Management or the Maximo Application Suite in general? Get in touch today to take the first step in your asset management journey with Naviam!